Electronic Nota Fiscal or simply NF-e is the official document in Brazil in a form of “electronic tax invoice”. This kind of e-invoicing is used in logistics and services operations. This document is the basis for Brazilian legal operations and reports. SAP has the solution to create, validate and bookkeep it as well.
The Nota Fiscal is under States and Municipality rules. The NF-e itself exists only in electronic form; its simplified printed representation is called DANFE (Auxiliary Document of the Electronic Invoice), explained at the end of this page.
The use of NF-e is mandatory and that official file is a digital-only document, in XML format. The NF-e deals with sales, purchases and returns. The SAP solution for NF-e ensures creation and validations in the government system.
NF-e authorization flow
Inbound
- Receive XML and Check Authorization
- Check Digital Signature
- Notify Issuer
- Create Documents in ERP Backend (e.g. Inbound Delivery, Goods Receipt, Invoice)
Outbound
- Receive Nota Fiscal, Convert to XML
- Digital Signature
- Create Batches
- Manage Status with Government
- Store
- Status Updates with Back-end
Inbound nota fiscal
The inbound nota fiscal, or MM nota fiscal, is not issued by the company, but by the vendors. The company must acknowledge, book and report it.
Outbound nota fiscal
The outbound nota fiscal, or SD nota fiscal, must be issued, validated, booked and reported by the company.
Examples of NF:
- NF for Billing
- NF for Shipments
- NF for returns
- NF for transfer
DANFE
The DANFE (Auxiliary Document of the Electronic Invoice) is a simplified printed representation of the NF-e; it is not the NF-e itself and does not replace it. It is mandatory for goods movement, so it should be printed and carried along with the goods. Moving goods out of the branch gates without the DANFE can cause penalties for the company.
DANFE example
